Inbox and calendar under control: included in the 990 € package
Last updated: July 23, 2026
The pilot automation for 990 € includes the time management + email system package: an AI inbox triage that sorts your emails, prepares draft replies and follows up on open items, plus an appointment cockpit that keeps the calendar in order, reminds you of appointments and plans the week. You approve, the routine runs.
Availability: Gmail, Google Calendar, draft replies and reminders are available in the customer workspace today. Other mailboxes and calendars are assessed as a separate project before connection.
Sound familiar?
- The day starts with a full inbox, and the one important inquiry sits somewhere between newsletters and ads.
- Replies get postponed and follow-up slips through: the customer asks a second time before the first reply is even written.
- Appointments are in the calendar, but the overview is missing: double bookings, forgotten callbacks, no clear weekly plan.
- Emails get answered in the evening or at the weekend, because the actual work fills the day.
How does routinefrei clean up your inbox and calendar?
routinefrei connects your Gmail inbox and your Google Calendar to an AI that sorts incoming emails by request type, prepares ready-made draft replies and follows up on open items. On top comes the appointment cockpit: it keeps the calendar in order, reminds you of appointments and puts together a clear weekly plan. No draft leaves the building without your approval. Both together are included in the 990 € pilot automation package.
In everyday terms this means: new emails arrive pre-sorted into clear categories, such as appointment request, quote or invoice. For standard cases, a draft in your tone of voice is ready, which your team just reviews and sends. Whatever stays open too long automatically comes back for follow-up. In parallel, the appointment cockpit keeps the calendar clean: appointments are confirmed, reminders go out, and in the morning you see at a glance what really matters today and this week.
An honest example with documented industry figures: surveys from tax firms show 1 to 2 hours of email work per day, and structured email automation cuts that workload by 40 to 60 percent. That is 5 to 10 hours of inbox time per week, of which 2 to 6 hours come back. How much it is in your business depends on your email volume. That is exactly what we look at in the initial consultation.
What the time management + email system package contains
Inbox triage
Incoming emails are sorted by request type: appointment request, quote request, invoice, complaint, other. What matters sits on top, and ads no longer get in the way.
Draft replies
For standard cases, a finished draft in your tone of voice is ready. Your team reviews, adjusts and sends, instead of writing every email from scratch.
Follow-up on open items
Unanswered inquiries and promised replies automatically come back for follow-up, before anyone has to ask a second time.
Calendar order
Appointments are entered in a structured way, conflicts are avoided and free slots become visible. No more double bookings.
Reminders
Automatic reminders for you and, on request, for your customers, so appointments are kept instead of forgotten.
Weekly plan
A clear view of the week: what is due today, what needs preparing and what can wait.
Approval principle
No draft leaves the building without your approval. Sensitive cases such as complaints or legal matters always go to a human.
How the setup works
Analysis
In the free initial consultation we look at your inbox and calendar and define which categories, drafts and reminders you really need.
Setup
We set up triage, drafts and the appointment cockpit, test with real cases from your day-to-day work and hand everything over documented. After 14 days the pilot is live.
Support
On request we take over ongoing operations: we monitor the workflows, adjust rules and remain your personal point of contact.
Who the package pays off for
Medical and therapy practices
Appointment requests, prescription requests and callback notes arrive sorted instead of scattered. More on the page AI automation for medical practices.
Tax and law firms
Client emails are pre-sorted, follow-ups run automatically. More on the page AI automation for law and tax firms.
Skilled trades businesses
Inquiries are captured and quotes are followed up, instead of going stale in the inbox. More on the page AI automation for skilled trades.
Small teams in general
Any business where the inbox dictates the day, from the corner shop to the consulting office.
Fixed-price packages
Pilot automation, 990 €
One automation at a fixed price, live in 14 days. Includes time management + email system: inbox triage and the appointment cockpit come at no extra charge.
Automation operations, from 290 € per month
Ongoing operations after the pilot: we monitor, adjust and expand the workflows as your day-to-day changes. Cancel monthly.
All prices are net, plus statutory VAT. The full package overview with market context is at all fixed prices at a glance.
Frequently asked questions about email automation and time management
Does the package also work with Outlook, or only with Gmail?
The customer workspace starts with Gmail and Google Calendar today. Microsoft 365 and Outlook are assessed technically and for data protection as a separate project before connection. In the initial consultation we tell you honestly whether your mailbox can be connected today or only after assessment.
Does the AI send emails without me having seen them?
No. The AI sorts, prepares drafts and reminds you of open items. A draft is only sent once you or your team have approved it. Sensitive cases such as complaints or legal matters are always handed over to a human.
Can I start with just the email part and add time management later?
Yes. Both are part of the 990 € fixed price, and you set the pace. A common path is to start with inbox triage and add the appointment cockpit once the first drafts have settled into your daily routine.
Let's look together in a free initial consultation at how much time is hiding in your inbox and calendar. No obligation, no pressure.
Book your free initial consultation