Prices for setup and support
Last updated: July 23, 2026
All packages are listed here with prices. One-off projects build your system, the monthly support keeps it running.
One-off projects
Every package starts with a short analysis and ends with a system that runs. The fixed price covers the agreed scope.
Pilot automation
The low-risk entry point
990 € one-off
Fixed price, live in 14 days
- Always included: the time management + email system package, with AI inbox triage (sorting, drafts, follow-up) plus an appointment cockpit (calendar order, reminders, weekly plan)
- Plus one workflow of your choice, fully automated (1 workflow, up to 2 integrations), for example quote follow-up, enquiry triage or chasing missing receipts
- Short analysis, setup and handover included
- Hosting and data flows agreed in advance, data processing agreement if required
For new customers: 20 % off in exchange for a case study.
Automation sprint
Several workflows, properly connected
on request after a short analysis
+ operations recommended (see monthly packages)
- 2 to 3 connected automations or an AI chat assistant (phone assistant as a pilot)
- Integration into CRM, email and calendar, phone system as a pilot
- Testing, documentation and team training included
- Solid setup, ready for day-to-day operation
Website & online presence
Get visible fast
from 290 € one-off
+ maintenance from 29 €/month (see monthly packages)
- A fast, modern website that also looks good on a phone
- Search engine basics and a Google Business Profile on request
- Premium bundle with appointment booking and chat assistant from 3,900 € (Digital foundation)
- Also available as Website takeover & visibility: we take over your existing website including domain, hosting and maintenance
- Documented data flows, without cookie clutter
Monthly operations
Automation is not a project you finish once. The monthly packages keep your systems up to date, secure and available.
Website maintenance
To keep the site up to date
from 29 € / month
Cancel monthly
- Updates, security and backups
- Small changes to texts and images
- Hosting support and availability check
- One contact person when something gets stuck
Automation operations
To keep the automation running
from 290 € / month
Recommended after every project
- Hosting, monitoring and maintenance of your automations
- Fast help when a workflow gets stuck
- Small adjustments during day-to-day operation
- Ongoing API and phone costs listed separately
AI partner
Automation as a permanent fixture
from 1,490 € / month
Scales with scope, 12-month term
- Everything from operations, plus active expansion
- Fixed monthly allowance for expansion
- Monthly reporting, agreed response times
Add-on packages
Bookable on their own or together with a running automation.
AI Act workshop
AI literacy under Art. 4 EU AI Act
1,490 € / day
- Practical training for your team
- Internal AI policy and traceable documentation
Advertising on Meta, Google & TikTok
Ads from the idea to the evaluation
on request
- Setup as a project, support monthly
- Scope depends on ad budget and effort
All prices are net, plus statutory VAT. Ongoing API and phone costs are listed as a separate item. Details on the included services: Email automation + time management is part of the 990 € package, and Website takeover & visibility combines the website entry package with monthly maintenance.
What does AI automation usually cost on the market?
According to published market overviews, small automation projects with a freelancer cost around 500 to 4,000 €, while agency projects start at around 3,000 € and reach five figures. Many providers only name their prices in a sales call. At routinefrei, the entry starts at a 990 € fixed price, monthly support at 29 €. All prices are on this page.
These ranges are no coincidence: the more workflows, integrations and special requests a project involves, the more expensive it gets. That is why we deliberately keep the entry small. The pilot automation automates exactly one workflow at a fixed price, so you can see from a real example what automation brings to your business before you invest more.
How to compare quotes
Six questions you should ask every provider, us included. The answers separate reliable quotes from expensive surprises.
Is the price fixed before the conversation?
A fixed price with a clearly described scope can be compared. “On request” often means: the price depends on your budget.
Are ongoing costs a separate item?
API usage, telephony and hosting cost money on an ongoing basis. Reliable quotes list these items separately instead of hiding them in the calculation.
Who owns the workflows in the end?
Our core is open source (n8n), and the workflows belong to you. Ask every provider whether you can take everything with you if you switch, or have to buy it again.
Is there a DPA before going live?
If personal data is processed on your behalf, a data processing agreement under Art. 28 GDPR must be in place before the start.
Who helps after go-live?
An automation without support will eventually fail quietly. Ask who monitors the workflows, how fast they respond and what that costs.
Will your team be trained?
Training and documentation are part of the project. Otherwise operations depend on a single person, and that person works for the provider.
To be fair: for a single simple workflow, an off-the-shelf tool is sometimes enough. It only gets expensive when several tools don't work together and nobody keeps an overview. That is exactly where our packages come in.
Questions about our prices
Why are there real prices here instead of “on request”?
Because you can only compare quotes when the numbers are on the table. Many providers name no prices at all or only a starting price, and you only learn the full package price in a sales call. Our view: if you promise a fixed price, you can also write it down. The initial consultation is then about which package fits, not about negotiating the price. One exception is the automation sprint: scope and integrations vary too much there for a reliable figure on the website, so we calculate it after a short analysis. You get the fixed price in writing before you decide.
Do the fixed prices stay fixed, or do extra charges come later?
The fixed price applies to the scope agreed in writing beforehand, for example one workflow with up to two integrations in the pilot automation. If you want more along the way, you get a separate quote for it in advance, never a silent extra charge. Ongoing API and phone costs are not extra charges; they are listed as a separate item in the quote from the start.
Which costs come on top of the package prices during operation?
Only the actual usage costs of the connected services, such as API usage or telephony. We list these as a separate item, nothing is hidden in the calculation. We also recommend automation operations from 290 € per month after every project, so the workflows are monitored and maintained. All prices are net, plus VAT.
Why is the 990 € entry point so much cheaper than usual project prices?
Because the scope is deliberately small and clearly limited: the ready-made time management + email system package plus one workflow of your choice with up to two integrations, standardised setup in 14 days. On the market, agency automation projects usually start at around 3,000 €, because several workflows are usually built at once. The pilot automation is the test run on one real workflow. If it convinces you, the automation sprint follows.
More answers on costs, data, process and AI errors are in the frequently asked questions.