routinefrei
Integrations

A launch-ready core for Gmail and Google Calendar.

Your software stays. We connect what you already use: DATEV, beA, practice software, calendar and inbox. The current routinefrei core triages Gmail messages, prepares replies for human approval, coordinates bookings through Google Calendar and records activity. Connections to Microsoft, telephony, CRM, accounting, shops and industry software are designed and delivered only within an agreed pilot or project scope.

See how that applies to your business on the industry pages for AI automation for law and tax firms, AI automation for medical practices and AI automation for hospitality.

Open customer workspace (German interface) Try the sample simulation

Launch availability: Gmail and Google Calendar are the current core. Every other named connection below is a scoped pilot or project module, not a pre-connected feature. The public workspace currently has a German interface.

How the AI connects

The current core demonstrates this pattern with Gmail and Google Calendar. Other channels and systems follow the same three steps only after their connection has been scoped and built for the project.

Understand

The current core reads a Gmail message or booking request and recognizes what it is about. Phone and chat inputs require a separately scoped connection.

Pick the right app

It routes current-core tasks to Gmail or Google Calendar. Shop, accounting, CRM, telephony and other routes become available only in an agreed pilot module.

Take action and report back

It carries out the action or prepares it for your approval, records the result and reports back cleanly on what happened. Anything sensitive always goes to a person.

The integration model: one core, scoped modules around it

Gmail and Google Calendar form the current core. The surrounding apps in this diagram show possible project modules; each connection requires technical assessment, an agreed scope and access from the customer.

📅 Calendar 🛒 Shop 🧾 Accounting 📞 Telephony ✉ Email 👥 CRM routinefrei AI

Current core and possible project integrations

Available now: Gmail and Google Calendar. Every other product named here is a candidate for technical assessment and a scoped pilot, not a promise of an existing connector.

Email

  • Gmail
  • Outlook
  • Microsoft 365
  • IMAP mailbox

Current core: Gmail messages are sorted and replies are prepared for your approval. Outlook, Microsoft 365 and IMAP require a scoped pilot connection.

Calendar & Booking

  • Google Calendar
  • Microsoft 365
  • Cal.com
  • Calendly

Current core: Google Calendar availability and bookings are coordinated. Microsoft 365, Cal.com and Calendly require a scoped pilot connection.

Telephony

  • Twilio
  • sipgate
  • Placetel

Pilot module: after technical assessment, a telephony project can handle standard questions, prepare bookings and produce structured call summaries.

Shop & E-commerce

  • Shopify
  • WooCommerce
  • Shopware

Pilot module: a scoped shop connection can look up order status, answer delivery questions and hand special cases to your team.

Accounting & Invoicing

  • Lexoffice
  • sevDesk
  • DATEV export

Pilot module: a scoped accounting connection can check payment status, prepare invoice drafts and document receipt filing.

CRM

  • HubSpot
  • Pipedrive
  • Zoho CRM

Pilot module: a scoped CRM connection can create or update contacts and cases with a documented handoff.

Messaging

  • WhatsApp Business
  • Telegram
  • Web chat

Pilot module: after channel approval and technical assessment, chat requests can be prepared with a human handoff for sensitive cases.

Your own system

  • Custom API
  • Webhook
  • n8n workflow

Using an industry program that isn't listed here? We assess its interface, access model and data flows first. Feasible connections are quoted as a separate scoped module.

Try it live: ask the AI

This is what it feels like when the AI talks to your apps. This demo runs on sample data from a fictional business. Ask a question or pick an example and watch the AI choose the right app and respond.

Ask a question below or choose an example. This demo uses fictional data only.

Do not enter real names, contact details or confidential content. Privacy information

To be straight with you: this is a demo

So you know exactly where you stand.

Sample data, no real access

The supplied appointments, orders, invoices and contacts are fictional; no real accounts are connected. Your own text is sent to Workers AI only to generate the reply and is not stored permanently. Please do not enter personal or confidential data.

In a real project: your own apps

For your business we connect the programs you already use, through secure interfaces. Access is granted via OAuth, so we never see your passwords, and it can be revoked at any time.

Configuration documented up front

routinefrei builds and operates integrations per project. Hosting, model region and data flows are agreed and documented for that project; data-processing arrangements are clarified before productive use.

AI use clearly labelled

Wherever an AI speaks with people or prepares actions, that is clearly labeled and documented. Drafts never go out unchecked, and sensitive cases always go to a person.

In a free intro call, let's look at which of your apps make sense to connect and where the AI can take the most work off your plate. No obligation, no pressure.

Book a free intro call